Travel agency software: all your management in one place

Which agencies is it for?

ATHIX is built for agencies that design and sell their own trips, alone or across several branches.

• Travel agencies: you sell flights, hotels and holidays, and follow each booking file from the quote to the last payment.
• Tour operators: you create tours with their day-by-day program, departures and remaining seats. See the tour operator software.
• Group travel: each departure has its prices per room and per age, and its list of passengers. See how to organise group travel.
• Umrah organisers: your departures, your hotels in Mecca and Medina and your pilgrims are tracked in one place. See the Umrah software.
• Branch networks: your agents work in the same workspace, and you keep an overall view of the business.

VAT on margin or on the full amount: you choose the settings

Invoicing in a travel agency is not like invoicing in a regular business. Depending on the service sold and your situation, VAT may be calculated on the full price or on your margin, meaning the difference between the selling price and the purchase price.

ATHIX handles both. You define your tax profiles in the admin area, with their rules: VAT on the full amount, VAT on margin, exempt or out-of-scope services, with the legal mention on the invoice. When the invoice is created, ATHIX applies the rule you set and calculates the VAT on each line. The calculation is then frozen: an issued invoice no longer changes if you edit your settings.

Because the purchase price is already linked to the booking file, you do not have to recalculate your margin in a spreadsheet for each invoice. The choice of tax scheme remains your accountant’s: ATHIX applies what you have set up.

From quote to booking

With the website add-on, your customers browse your trips on your website and send you a quote request. It arrives directly in ATHIX, with the chosen trip and the customer’s contact details. You turn it into a booking without entering anything again, then add the passengers, flights and hotels. ATHIX does not take online payments: you stay in control of the price and of the conversation with your customer. Read more: answering quote requests.

ATHIX and Amadeus: what is the difference?

Amadeus is a GDS, a distribution system used to search for and issue airline tickets, like Sabre or Travelport. ATHIX is not a GDS, and it is not yet connected to Amadeus: for now, it does not replace your ticketing tool. A connection to Amadeus is planned.

Today, the two work side by side. You issue your tickets in your GDS, then record the PNR and each ticket number in the ATHIX booking. The booking file then brings everything else together: passengers, hotels, invoice, customer payments and supplier payments.

How much does travel agency software cost?

Many vendors do not publish their prices. Ours are public and set per agency:

• Essential, €79 per month excl. VAT on annual billing (€95 on monthly billing): catalog, bookings, customers and invoices, with 3 users.
• Pro, €149 per month excl. VAT on annual billing (€179 on monthly billing): everything in Essential, plus suppliers, treasury and up to 3 branches including the head office, with 5 users.
• Business, €249 per month excl. VAT on annual billing (€299 on monthly billing): everything in Pro, with 20 users and up to 10 branches including the head office.
• Enterprise, on quote: unlimited branches and users, for agency networks.

The booking website is an add-on on every plan, at €59 per month excl. VAT on annual billing (€69 on monthly billing). An extra user costs €10 per month excl. VAT. Setup is included with annual billing, and charged once with monthly billing: €190 excl. VAT on Essential, €290 on Pro, €490 on Business. See the Pricing page for details.

Spreadsheet or software?

A spreadsheet is enough to get started. It reaches its limits when several people work on the same files, when deposits multiply, or when you need to know, before a departure, what is left to collect and to pay. The risk is not the spreadsheet itself: it is the information copied from one file to another. We explain how to switch without stopping everything in from spreadsheets to software.

What is the best software for a travel agency?

There is no single answer: the right software depends on what you sell. Before choosing, check five points:

1. It handles your real products: flights, hotels, tours, groups.
2. It can calculate your VAT, including on margin.
3. It links the selling price, the purchase price and the payments in each booking file.
4. Its price is clear, including when your team grows.
5. It supports you at the start, with setup and training.

Our guide choosing travel agency software goes through these criteria. The video demo lets you check them against your own business.